Are you receiving data or information?

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Contracting with an EPC?

Are you receiving data or information?

EPC contracts usually contain clauses requiring the EPC to provide data to the end-user in a timely manner.  These contracts often contain clauses that withhold five percent (5%) of the overall project cost in the event of non-delivery of the data.

As an end-user, you require this data for the equipment and spare parts that you are buying so that you can populate your ERP system.

So, are you receiving data or information from your EPC?

Computers read data, humans read information.  A SPIR document is information, not data, and cannot be processed by a computer.

Information is processed data; it gives meaning and context to the data. Your ERP system needs data, so why spend the effort turning the information you receive back into data, when the information was created from the data you require in the first place?  That is two extra steps, consuming many man-hours that serve no useful purpose in the process. So, I will ask the question again. Are you receiving data or information from your EPC? Standards are designed to be referenced in contracts, as in this clause:

The contractor, sub-contractor or supplier shall, as and when requested to do so, supply technical data in electronic format on any of the items covered in this contract as follows:

  • The data shall be ISO 8000-110:2009 compliant
  • The data shall comply with the specified ISO 22745-30 compliant data requirements
  • The data shall be encoded using concept identifiers from an ISO 22745 compliant open technical dictionary that supports free resolution to concept definitions
  • The data shall be provided in ISO 22745-40 compliant Extensible Markup Language (XML)

A simple clause referencing the International Data Exchange and data quality standards ISO 22745 and ISO 8000 will save millions of dollars and many thousands of hours for both the EPC and the end-user.

“ISO 8000 specifies requirements that can be checked by computer for the exchange, between organizations and systems, of master data that consists of characteristic data. It provides requirements for data quality, independent of syntax. It can be used with any other standard that specifies a formal syntax for a data set”. Extract from the introduction to ISO 8000

For more information on how to create ISO 8000 compliant data, please view this infographic or feel free to contact me via email: peter.eales@mroinsyte.com.